PRIVACY POLICY — RELYzIT Talent
Effective Date: 15 August 2025
Website: https://talent.relyzit.io
RELYzIT Talent (“RELYzIT,” “we,” “us,” “our”) is committed to protecting the privacy and personal data of our Clients, Candidates, and Users. This Privacy Policy explains how we collect, use, disclose, and protect your personal data in compliance with applicable laws in the European Union (EU), Belgium, the United Arab Emirates (UAE), and the Kingdom of Saudi Arabia (KSA).
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1. Data Controller and Contact Information
Depending on your location and the Services provided, the data controller is:
• Belgium/EEA: RELYzIT SRL (BE 0780.904.042), Avenue Louise 506, 1050 Brussels, Belgium. Email: contact.eu@relyzit.io
• UAE/GCC (excluding KSA): RELYzIT Information Technology LLC (ID 1185489, TRN 104139760300003), Office 404, Al Saaha Offices B, Souk Al Bahar, Dubai, U.A.E. Email: contact.mea@relyzit.io
• KSA: As specified in the applicable Order Form; generally serviced by RELYzIT Information Technology LLC.
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2. Scope of this Privacy Policy
This Privacy Policy applies to:
• Visitors to our website (https://talent.relyzit.io)
• Clients and prospective Clients
• Candidates and job applicants
• Users of our recruitment and talent-matching services
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3. Legal Basis for Processing (GDPR, UAE PDPL, KSA PDPL)
We process personal data based on:
• Consent (e.g., when you upload your CV)
• Contract performance (e.g., to provide recruitment services)
• Legitimate interests (e.g., improving services, preventing fraud)
• Legal obligations (e.g., compliance with labor or tax laws)
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4. Data We Collect
From Candidates: Name, contact details, CV/resume, employment history, qualifications, references, right-to-work information, and any other information voluntarily provided.
From Clients: Contact details, job descriptions, hiring preferences, and related communications.
Automatically: IP address, browser type, access times, pages viewed, and cookies.
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5. How We Use Your Data
We use your personal data to:
• Deliver and manage recruitment and talent solutions
• Communicate with you regarding services and opportunities
• Verify identity, credentials, and right-to-work status
• Comply with applicable laws and regulations
• Improve our services and website experience
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6. Sharing Your Data
We may share your data with:
• Clients seeking Candidates
• Candidates being considered for Client roles
• Service providers (e.g., ATS/CRM platforms, cloud hosting)
• Regulatory authorities where required by law
All third-party processors are bound by written contracts with data protection obligations no less protective than ours.
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7. International Data Transfers
• EEA/UK: Transfers outside the EEA are safeguarded using Standard Contractual Clauses.
• UAE: Transfers comply with UAE PDPL and Cabinet Decision 6/2022.
• KSA: Transfers comply with KSA PDPL and SDAIA-approved mechanisms, with localization where required.
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8. Data Retention
We retain personal data for as long as necessary to provide services and meet legal, accounting, or reporting requirements. Retention periods are defined by jurisdiction-specific regulations.
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9. Your Rights
Depending on applicable law, you may have the right to:
• Access your personal data
• Rectify inaccurate or incomplete data
• Request deletion of your data
• Restrict or object to processing
• Port your data to another controller
• Withdraw consent at any time
Requests can be made via the contact details in Section 1.
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10. Automated Decision-Making and AI Compliance
Where AI tools are used in candidate screening, we:
• Assess systems under the EU AI Act risk categories
• Apply human oversight to all high-risk AI decisions
• Ensure transparency when interacting with AI-driven tools
• Manage datasets to prevent bias and ensure accuracy
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11. Security Measures
We implement appropriate technical and organizational measures, including encryption, access controls, secure storage, and regular security audits, to protect personal data from unauthorized access, loss, or disclosure.
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12. Cookies
Our website uses cookies to enhance user experience, analyze traffic, and provide personalized content. You can manage your cookie preferences via your browser settings.
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13. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be posted on our website with an updated effective date.
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14. Complaints
If you believe we have infringed your data protection rights, you may lodge a complaint with:
• Belgium: Data Protection Authority (https://www.gegevensbeschermingsautoriteit.be/)
• UAE: UAE Data Office (as per PDPL regulations)
• KSA: Saudi Data & AI Authority (SDAIA)
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By using our Services or providing your personal data, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.